If you’ve ever sat on a condo board, chances are, you’ve shared the same, pie-in-the-sky dream. You know the one: you walk into that board meeting, and everybody’s immediately on the same page. The business of the day gets taken care of line-by-line, point-by-point, with the sort of efficiency that would bring even the most hard-lined Type-A personality to their knees, productively weeping tears of joy. Then, before you know it, the meeting’s over – all business has been taken care of, a plan has been set for the next meeting, and everybody’s on their merry way. Sound too good to be true? It’s not – and better yet, we can help you get there.
In order to find success, you’ve got to set yourself up for it, and that means going into your next condo board meeting with a solid game plan. This isn’t necessarily about ironing out all the nitty-gritty details you’ll be tackling during each meeting (more on agendas later), but rather, about establishing an overall tone or theme for the conversation that should ideally be dictated by what your board is hoping to accomplish in the coming weeks and months. Not sure where to start? We’ve got you covered:
Similar to the above advice suggesting that you take a moment to plan out your condo board’s year in advance, it’s also not a bad idea to plan out each effective board meeting’s agenda through a similar approach:
In order to enjoy that sweet, sweet taste of condo board success, you’ll want to focus on making your meetings effective by, well, keeping everyone focused. This ideally will fall to the condo board chair, who should always be working to move conversations forward, keep track of time, and even table stalled discussions to be picked back up again at a later date. If at any point conversations get out-of-hand and meeting attendees get unruly, take a moment to refer back to your board’s standing code of ethics. Need a quick rundown on what exactly a “code of ethics” entails? Happy to oblige.
When we talk about a condo board code of ethics, we’re referring less to a set of defining values, principles, and morals (which is precisely what people often imagine a code of ethics to be), and more to a series of guidelines and rules that relates in a general sense to the conduct and actions of board members as a whole. You won’t (or, shouldn’t!) find any guidelines dictating political allegiances or moral imperatives here – rather, most condo codes of ethics instead trend closer toward provisions that implore members to attend and participate in all meetings to the best of one’s ability, and similar-such imperatives.
This is a quick and dirty habit: when you’ve got a set of meeting notes compiled, simply upload them online (ideally to your condo building’s web portal, if it has one) in order to ensure that everyone can access them – from other board members all the way through to your Edmonton condo management company, if need be.
It goes without saying that any condo board member is invested in the community’s ongoing success – otherwise, why the heck else would they volunteer for the thankless, payless role?? That said, it’s important not to take advantage of your board members’ passion and commitment. No matter how ride-or-die your board members might be, take care not to overwhelm them with excessive amounts of tasks, action items, and expectations. We’ll mention again: nobody’s getting paid to be a condo board member, so be sure to be respectful of everyone’s time by being realistic about what can be covered off during any given meeting.
An organized condo board isn’t just more effective – it’s also a better, happier place to be. And you know what they say: happy condo board, happy life! Well, maybe that’s not something they always say, but we can bet you’ll be saying something similar once you start putting these new habits into practice – and if you’ve got further questions about how to usher your condo board towards super effective success, you know what to do. Pick up the phone or send us a message at Catalyst Condo Management, and we’ll be happy to chat about board meetings, condo living, or anything else you’re interested to learn about!