Who is Responsible for What in Condo Maintenance?

Understanding the responsibilities of condo maintenance is crucial. This goes for both condo owners and condo managers.

You should know who is accountable for specific tasks and areas of upkeep. This ensures a well-maintained and functional living environment.

Today, we will go into the details of who is responsible for what in condo building maintenance. This should provide clarity and guidance for condo owners and condo managers. This can also be for anyone interested in the intricacies of maintaining a condo.

Let’s break down the responsibilities of maintenance duties in a condominium community!

What are the Different Condo Management Jobs, and What are Their Responsibilities?

There are several jobs involved in managing and maintaining a condo building. They each have their own responsibilities. But, they ultimately all result in the maintenance of the property.

A well-maintained condo property can keep up its real estate value. More importantly, it will keep residents happy.

Here are some of the different jobs involved in condo property maintenance:

Condo Owners’ Responsibilities:

  • Regular Unit Maintenance: Condo owners are responsible for regular maintenance and repairs. This, of course, is solely for their individually owned units. This includes keeping the interior in good condition and addressing plumbing issues. This usually also includes maintaining appliances and fixtures.
  • Compliance with Condo Corporation Rules: Condo owners must stick to the rules and regulations. The condo corporation sets these. They often include guidelines for noise levels, pet policies, and exterior modifications.
  • Payment of Condo Fees: Condo owners are responsible for paying regular condo fees. These contribute to the maintenance and management of the building. This includes common areas and shared amenities.

Condo Managers’ Responsibilities:

  • Common Area Maintenance: This job handles the maintenance and upkeep of common areas. This includes hallways, lobbies, elevators, and parking lots. It also includes tasks like cleaning and repairs. This ensures the proper functioning of shared facilities.
  • Building Repairs: Condo managers oversee and coordinate necessary repairs. They also oversee the maintenance of the building’s infrastructure. This includes the roof, HVAC systems, plumbing, and electrical systems.
  • Contracting and Vendor Management: Condo managers hire and manage contractors. Also, maintenance personnel and service providers for various building-related tasks.
  • Budgeting and Financial Management: They handle the budgeting and finances of condo maintenance. This includes collecting condo fees, paying bills, and maintaining financial records.

Condo Corporation’s Responsibilities:

  • Setting and Enforcing Rules: This position handles establishing and enforcing rules and bylaws. These govern the condo community, ensuring a safe and harmonious living environment.
  • Building Insurance: The condo corporation handles obtaining and maintaining adequate building insurance coverage. It also protects the building structure and common areas from unforeseen events. An appraisal is done first to ensure the correct value of the property. 
  • Long-Term Planning: The condo corporation handles developing and implementing long-term maintenance plans. This includes reserve fund studies and capital expenditure projections. This ensures the ongoing maintenance and preservation of the building.

Are Monthly Condo Fees Negotiable?

One ongoing expense when purchasing a condominium is monthly condo fees. Many condo owners wonder if these fees are negotiable. They may be hoping to reduce their financial burden. Here are some facts to know about condo fees:

Factors Influencing Condo Fees:

  • Size and Type of Unit: The size and type of your condo unit can impact the fee. Larger units or those with more bedrooms and bathrooms may have higher fees. This is due to increased square footage and potential additional amenities.
  • Amenities and Facilities: Amenities such as underground parking, fitness centres and swimming pools can affect maintenance fees. These may also include concierge services and shared spaces like rooftop gardens or party rooms. The cost of operating and maintaining these amenities is included in the monthly fee.
  • Building Age and Condition: Older buildings may require more frequent repairs and maintenance. This can contribute to higher maintenance fees. Whereas newer buildings with modern infrastructure and energy-efficient features may have lower fees initially.
  • Location: The location of the condominium can also influence maintenance fees. Property taxes, insurance costs, and local service rates can vary.

Non-Negotiable Elements of Condo Maintenance Fees:

  • Shared Expenses: Condo fees cover shared expenses. These include the maintenance and repair of common areas, landscaping and garbage disposal, insurance and much more. These costs are typically non-negotiable. They are necessary for the upkeep of the condominium community.
  • Reserve Fund Contributions: Part of your monthly fees go towards the reserve fund. This is set aside for future major repairs or replacements. These contributions ensure the long-term financial stability and sustainability of the building. They are non-negotiable.

Factors to Consider for Negotiation:

  • Unique Circumstances: Condo owners can sometimes request a review or change maintenance fees. It is advisable to consult with the condo board or condo management. You may be able to discuss any exceptional circumstances.
  • Sometimes boards or owners can volunteer their time to reduce some costs (i.e. landscaping, cutting grass, and weeding).
  • Assessing Value and Comparison: When purchasing a condo, it is essential to assess the value and amenities offered. This can be in comparison to similar properties in the area. Negotiation of condo fees may not be possible. But, understanding the value proposition can help make an informed decision.

Make Sure Your Condo in Alberta is in the Right Hands

From Calgary to Edmonton, we specialize in professional condo management in Alberta.

Do you need help with your condo’s overall maintenance? Reach out to the condo management experts at Catalyst today for more info.